The Honorable Richard L Oftedal
DIVISION AA – DIVISIONAL NEWS
E TO THE COURT: PLEASE READ CAREFULLY - NEW INSTRUCTIONS FOR SUBMISSION OF ORDERS/Judgments - DO NOT SUBMIT ORDERS TO THE DIVISIONAL CAD- they will be returned with the instructions to submit through the on line services system (online scheduling).
**Effective February 14, 2017** Judge Oftedal's division is using the NEW 15th Circuit Judicial Viewer System ("JVS"). Orders should be submitted through the online services system (in WORD FORMAT). DO NOT SUBMIT ORDERS IN ANTICIPATION OF A HEARING. NOTE THE ONLY DOCUMENTS THE COURT IS ALLOWING TO BE SENT VIA THE ONLINE SERVICE SYSTEM ARE PROPOSED ORDERS FROM HEARINGS HELD (SPECIAL SETS, UMC HEARINGS, TRIALS, ETC) BEFORE THE COURT, AGREED ORDERS, ORDERS ALLOWING TELEPHONE HEARINGS, ETC. If the order being submitted is regarding a hearing held in open court, the date of the hearing must be included in the first sentence of the order. Attorneys must be in agreement of the Order(s) being submitted to the Court prior to it being sent. If parties are NOT in agreement to the Order(s) then counsel/parties shall submit a cover letter stating the issue(s) and their Proposed Order(s) for the Court to review. Exception for submitting Order via online services system is if order is over 10 pages; if so please send via US Mail or by Courier to the Court for his review. Judge Oftedal will electronically sign the orders, so do not include a signature line. All approved orders will be e-served through state portal. Documents submitted which require service to a pro se party must indicate that the moving party is required to furnish the order via US Mail. To submit an order to the Court (WORD FORMAT), log on to the 15th Judicial Circuit website and click the online scheduling button. Click "continue to online scheduling application" and sign in, enter the Case Number and then select 'submit document from template' or submit custom document'. Training videos have been posted on YouTube. Please open YouTube on the internet and search "15th circuit of Florida" for more information. Should you have questions concerning the system, email your questions and feedback to: CAD-WEB@pbcgov.org
IF YOU FILE A NOTICE TO SET CAUSE FOR TRIAL I AM SETTING TRIALS FOR JANUARY 2018 TRIAL DOCKET AS OF JUNE 5, 2017.
NOTE - DIVISION AA WILL NO LONGER BE HOLDING CALENDAR CALLS BUT WILL BEGIN USING THE ONLINE E-CALENDAR. IN LIEU OF APPEARING FOR CALENDAR CALL PLAINTIFF(S) IN ALL DIVISION "AA" CASES WILL BE REQUIRED TO FILL OUT A FORM ATTACHED TO ORDERS. (SEE UNDER FORMS AND ORDERS). *Calendar calls set on August 26, October 14, a December 16, 2016 are cancelled. See 2016 and 2017 Trial Dockets for futher information.
The Court expects strict compliance with Local Rule #4. Prior to setting a matter on the motion calendar, the party or attorney noticing the motion/matter shall attempt to resolve the matter and shall certify the good faith attempt to resolve. All notices of hearing for matters scheduled on the Uniform Motion Calendar shall set forth directly above the signature black, the below certifications without modification and shall designate with a check mark or other marking the specific certification which applies.
__________ Counsel has conferred with all parties who may be affected by the relief sought in the motion in a good faith effort to resolve or narrow the issues raised.
__________ Counsel has made reasonable efforts to confer with all parties who may be affected by the relief sought in the motion but has been unable to do so.
The Clerk's Office Operating Hours for the Public are Monday thru Friday from 8:00 A.M. to 4:00 P.M.
ONLINE SCHEDULING SYSTEM: Division AA will be participating in online scheduling for UNIFORM MOTION CALENDAR ("UMC") (see "Divisional Instructions" for further details). Please send a courtesy copy of the motion and notice to the judge prior to the hearing. If cancelling a UMC hearing please go online and cancel the hearing do not contact Judicial Assistant. If any technical issues contact CAD-WEB@pbcgov.org.
HEARINGS must be set using the AA online scheduling system. Use of this system requires a user ID and password. Please see the link to the instructions on the homepage. Technical questions regarding the system should be directed to CAD-WEB@pbcgov.org. The Judicial Assistant will not be able to answer these questions. Log on to the 15th Judicial Circuit website and click on the online scheduling button. "Click" continue to online scheduling and sign in. Follow the directions. Training videos have been posted on YouTube. Please open YouTube on the internet and search "15th Judicial Circuit of Florida" for more information.
This division also utilizes online scheduling for 15-minute and 30-minute special set motion hearings. Special set motions are set by Order Setting Hearing (see "Divisional Forms & Orders) for form Order Setting Special Set Hearing, Order Setting Summary Judgment Hearing, and Standing Orders). Only one block of time (15 or 30 minutes) per day for each case may be reserved. The Court will allow as many motions that can be heard in the allotted time for all counsel to have time for argument and rebuttal. Cannot set hearings in same case on same date. Must be scheduled for another date or submit all motions requesting to be set in a block of time over one hour which will be set on the next availabe non-jury trial docket. Orders Setting Hearing should be received by the Judge along with a copy of the subject Motion(s) and the confirmation sheet of scheduling hearing, within seven (7) days of scheduling hearing and should be submitted to the Court by regular mail,courier, Federal Express (Not by Email). Do not email ORDERS SETTING HEARING WITH MOTION. The Court must receive the order, copy of motion, confirmation sheet along with case law and memorandum (no more than TEN (10) pages, via Regular mail or by courier with sufficient copies and pre-addressed stamped envelopes, for all parties that are not registered for E-Service, along with one extra copy for the Judge. Need to make sure that all memorandum, case law, Responses or Rebuttal argument is submitted to the Court at least 5 days prior to the scheduled hearing via REGULAR MAIL, COURIER, FEDERAL EXPRESS NOT BY EMAIL. COURT NOT ALLOWED TO ACCEPT DOCUMENTS BY HAND DELIVERY AT THE GLASS SECURITY DOOR.
PLEASE NOTE: For Special Set hearings over 15 minutes and for Evidentiary hearings must get approval from the Court by submitting your motion requesting to appear by phone and proposed order prior to the hearing so Court can review and rule on request. Appearance for telephonic appearances must be done by an Order and arrangements made with Court Call at www.courtcall.com or 1-888-882-6878.
Division AA is currently e-serving orders prepared by the Court to attorneys or pro se litigant(s) that have registered their primary and secondary e-mail addresses with the Fifteenth Circuit. Please make sure you are registered for judicial e-service in the 15th Circuit. Orders submitted by attorneys shall be submitted with sufficient copies and self-addressed stamped envelopes for the parties not registered. Please ensure that primary and secondary email addresses are registered with Court Administration at www.15thcircuit.com/html/onlineservices. See Administrative Order 2.310/5/14.
PLEASE NOTE: THE FILING OF A "NOTICE OF E-MAIL DESIGNATION" DOES NOT REGISTER YOU FOR JUDICIAL E-SERVICE YOU MUST REGISTER ON THE 15th CIRCUIT'S WEBSITE. Failure to register may result in orders being sent by default to the e-mail address on file with the Florida Bar. Although I would like to help out in the process of adding, deleting and/or changing counsel of record in a Court file, please be advised that I am unable to remove, unable to add, and unable to change any certificate of service from any Court file. The email information/addresses are collected from the State's E-Portal filings and the email addresses entered by the Clerk of Court into their database, and I simply obtain the information through our e-filing software. Please contact both the Clerk of Court and the State's E-Portal site to be removed from the service list in this case.
*PLEASE NOTE - THE COURT HAS RECENTLY ENTERED A "STANDING ORDER ON OUTSTANDING MOTIONS IN DIVISION AA" PROVIDING THAT THE COURT MAY RULE ON OUTSTANDING MOTIONS WITHOUT THE NECESSITY OF A HEARING. STANDING ORDERS MAY BE ACCESSED UNDER "DIVISIONAL FORMS AND ORDER".
PLEASE SEE "DIVISIONAL INSTRUCTIONS" for further procedure information for Division "AA".
last updated: 07/07/2017